When you picture your wedding day, you’re probably imagining joy, celebration, and being fully present—not running around with a clipboard or answering vendor questions. That’s where a wedding coordinator comes in.
At Half Moon Empire, we’ve seen firsthand how much difference coordination makes, which is why we require either a full-service planning team or our own in-house coordination team. Here’s why it matters and what it means for your big day.
🌙 What a Wedding Coordinator Actually Does
A wedding coordinator is the person who makes sure your carefully laid plans become reality. Their role is all about:
- Communicating with vendors
- Managing your timeline
- Guiding rehearsal
- Running setup + transitions on wedding day
- Solving problems before you even know they exist
They aren’t just “day-of help” — they are the behind-the-scenes backbone of your wedding.
🌙 Why Half Moon Empire Requires Coordination
We made this decision early on, and here’s why:
- Weddings are complex events with many moving parts. Without someone steering the ship, stress levels rise.
- Coordination ensures our couples can actually relax, knowing the details are handled.
- Vendors love it, too—when everyone is on the same page, the flow is smooth and the night is seamless.
🌙 Two Coordinators vs. One
Most outside coordinators work solo. That means one person is expected to manage vendors, help the bride, answer questions, and fix problems—all at once.
At Half Moon Empire, our in-house coordination team always works as two people:
- One focused on the bride, bridal party, and ceremony details.
- One focused on the groom, vendors, and behind-the-scenes flow.
That way, nothing gets missed, and both sides of your wedding day are fully supported.
🌙 MEET KACI AND KRISTIN:
Kaci aka the master at being “gracefully firm” to get the job done. Although she dislikes conflict she hates chaos even more. She knows what it takes to run a smooth and peaceful wedding day for our couples. Kaci was the first person I called to bring on to our team!
Kristen is type-A (in the best way), sweet, spunky, and absolutely lives for weddings. When I first posted about being open to growing the team, she reached out — even though we weren’t hiring yet. It wasn’t the right time then… but the stars aligned ✨ and now here we are!
Kaci and Kristin are the perfect duo to bring calm, order, and heart to your day. We’re so lucky to have them on the team — and you will be too.
🌙 From Personal Experience
When I (Deidra) hosted our own New Year’s Eve wedding celebration, I thought: “It’s my venue, I know everything—I’ll be fine without a coordinator.”
I couldn’t have been more wrong. I ended up being pulled so many different directions that I was two hours late to hair and makeup. Because I was the only one who knew all the answers, even my closest friends couldn’t step in to help. We even forgot to cut the cake and tried to pass out pieces as guests were leaving for the night. It was stressful—and it’s exactly why we insist on coordination for every couple.
🌙 Why In-House Coordination is Different
Hiring our in-house team means you get:
- 🌙 Venue expertise — Kaci & Kristin know HME inside and out. They’ve worked every space, know the timing of our flow, and have personally coordinated with everyone on our preferred vendor list.
- 🌙 Full-day coverage — Many outside coordinators contract for limited hours, which means they might arrive late or leave before your exit. Our team is on-site from the first vendor arrival until the doors lock at the end of the night.
- 🌙 Exit & cleanup handled — With other coordinators, couples often scramble to figure out who manages sparkler exits, flips the space, or ensures the venue contract is completed. With our team, you don’t have to worry—they handle it all.
🌙 The 100-Day Advantage
Our in-house coordination begins 100 days before your wedding. At that point, Kaci & Kristin will:
- Create your timeline and floor plan.
- Connect with your vendors and confirm all details.
- Run your rehearsal and guide your ceremony.
- Be your go-to team for questions, ideas, and last-minute needs.
PRINT YOUR FREE CHECKLIST HERE
🌙 Final Thoughts
Whether you choose a full-service planner or our in-house team, having professional coordination is the secret to a smooth, joy-filled wedding day. Without it, the burden falls on you, your family, or your friends—and that’s not how you want to spend your wedding.
At Half Moon Empire, we believe coordination isn’t optional. It’s essential. And we’re proud to give our couples a team that goes above and beyond.
🌙 Ready to meet Kaci & Kristin and start planning your stress-free wedding? Schedule a tour today—we’d love to introduce you.
🌙 Vendor Credit
New Years Eve Event: Hey Poppy Floral, The Bridal Rail, XO Makeup by Karli, Hair by Dana
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